The company's ERP

ERP module in the left rail. This is the day-to-day management tool — usable on its own, without ever requesting financing — and it is also what builds, as you work, the file you will present if you request financing (§3).

2.1 Dashboard

The dashboard (ERP → Tableau de bord) shows cash position, the month's revenue, accounts receivable, and accounts payable, with an "Analysis of your situation" that flags what deserves attention. The analytics dashboard (Rapports → Tableau de bord analytique) goes further: overdue invoices, invoices to chase, trends.

2.2 Sales

Creating a customer

1. ERP → Ventes → Clients, then « Nouveau client » (New customer).
2. Enter the company name, the SIREN (or equivalent identifier), and the address.
3. Save. The customer record opens; it then shows the outstanding balance as invoices accrue.

Creating and issuing a sales invoice

1. Ventes → Factures clients, then « Nouvelle facture » (New invoice).
2. Choose the customer, add lines from the Products catalog (each line applies the tax rate defined in Ventes → Taxes).
3. Check the total, the due date, and the currency.
4. Save as a draft, then « Émettre » (Issue) — the invoice changes status and is posted automatically according to the posting rules defined in settings.
5. From the invoice record, send it to the customer if needed.

An invoice's record carries the « Demander un financement » (Request financing) button — this is the bridge to the Financing module (§3).

Recording a payment received

1. Ventes → Paiements reçus, then « Nouveau paiement » (New payment).
2. Select the invoice(s) being settled, the amount, the date, and the receiving bank account.
3. Save — the invoice's status moves to "paid" or "partially paid" depending on the amount.

Issuing a credit note

1. From the invoice in question, or Ventes → Avoirs → Nouvel avoir.
2. Enter the reason and the amount (full or partial).
3. Save — the credit note applies to the original invoice and reduces its remaining balance.

Chasing an unpaid invoice

1. Ventes → Relances — the list of overdue invoices, with their dunning level.
2. Open the invoice in question.
3. Trigger the next level: a friendly reminder, then successive follow-ups up to formal notice.

Creating a recurring invoice

1. Ventes → Factures récurrentes, then « Nouvelle facture récurrente » (New recurring invoice).
2. Define the customer, the lines, and the issuing frequency.
3. Save — the platform automatically issues a new invoice at each occurrence of the chosen frequency.

2.3 Purchases

Creating a supplier

1. ERP → Achats → Fournisseurs, then « Nouveau fournisseur » (New supplier).
2. Enter the company name, contact details, and IBAN.
3. Save — the record then shows the supplier's outstanding balance.

Recording a supplier invoice

1. Achats → Factures fournisseurs, then « Nouvelle facture » (New invoice).
2. Choose the supplier, enter the amount, the due date, and the line detail.
3. Save. The invoice appears in the due-date tracker until it is settled.

2.4 Scanning and ingesting an invoice (OCR)

Rather than keying in an invoice received on paper or as a PDF, you can drop it and let the platform extract it.

1. ERP → Ingestion, then drop the file (PDF or image).
2. The document enters the document pipeline: antivirus, then OCR, then field extraction, then validation, then analysis (status "Analysée" — Analyzed).
3. Track its progress in real time — each document shows its current status.
4. If an anomaly is detected, the document moves into a review queue for a check before validation.
5. Once analyzed, the document feeds the matching invoice in the ERP.

2.5 Accounting

Viewing and configuring the chart of accounts

Comptabilité → Plan de comptes shows the PCG or SYSCOHADA chart of accounts, depending on the accounting regime set in Paramétrage → Société.

Entering a journal entry

1. Comptabilité → Écritures, then « Nouvelle écriture » (New entry).
2. Choose the journal (purchases, sales, treasury, or miscellaneous transactions).
3. Add the debit and credit lines — the entry must balance before it can be saved.
4. Confirm.

Reconciling entries

1. Comptabilité → Lettrage.
2. Select the account to reconcile (customer or supplier, generally).
3. Check the entries that offset each other (an invoice and its payment, for example).
4. Confirm the reconciliation — the matched lines now carry the same code.

Closing and locking a fiscal period

1. Comptabilité → Périodes fiscales.
2. Select the period to close.
3. Confirm the closing.

2.6 Inventory

The inventory sub-ledger obeys one central rule: a lot's balance is never entered — it is derived from the movement journal, which is append-only.

Viewing balances

Stocks → Vue d'ensemble presents balances and reservations by item and by warehouse. Stocks → Articles, Entrepôts and Lots hold the reference data — a warehouse can be placed under a custodian's control (§5).

Recording a stock movement

1. Stocks → Mouvements, then « Nouveau mouvement » (New movement).
2. Choose the type: inbound, outbound, or transfer between warehouses.
3. Enter the item, the lot, the quantity, and the warehouse (or both warehouses, for a transfer).
4. Save. An error is never erased: it is reversed by an offsetting movement.

Running a stock count

1. Stocks → Comptages, then « Nouveau comptage » (New count) — it starts as a draft.
2. Enter the quantities physically observed, item by item.
3. « Poster » (Post) the count — this action locks the observed variance at that date; a posted count can no longer be edited.

A lot can then be pledged as collateral for a financing backed by inventory — prudent valuation, eligibility, and third-party custody are described from the institution's side (§4) and the custodian's side (§5).

2.7 Treasury

Tracking a bank account and its movements

1. Trésorerie → Comptes bancaires, then « Nouveau compte » (New account) to declare one.
2. Trésorerie → Mouvements to view or record a receipt or a disbursement.

Viewing the cash-flow forecast (Premium)

Trésorerie → Prévisionnel projects expected receipts, upcoming due dates, and lets you compare scenarios.

2.8 Fixed assets (Premium)

1. ERP → Immobilisations → Catégories to define asset categories (equipment, vehicles, software…).
2. Immobilisations → Actifs, then « Nouvel actif » (New asset) — enter the category, the in-service date, and the acquisition value.
3. Immobilisations → Amortissements to view the automatically generated depreciation schedule.

2.9 Exchange rates (multi-currency FX)

1. Paramétrage → Taux de change.
2. Add or update a rate between two currencies (XOF, XAF, EUR, USD…).
3. Save — documents issued in a foreign currency rely on this rate.

2.10 E-invoicing and French compliance (Premium)

For companies under the PCG regime: ERP → France opens VAT (CA3/CA12), the FEC export for tax audits, and Factur-X. E-invoicing on the platform side (directory, accredited platforms, submissions) is an administration module described in §6.

A submitted document follows the same pipeline as ingestion (§2.4) up to its "Analysée" (Analyzed) status — it is at this stage that its fields become available for posting and, where applicable, submission to the accredited platform.

2.11 Settings

Configuring the company

1. Paramétrage → Société.
2. Enter identity, country, accounting regime (PCG or SYSCOHADA), and logo.
3. Save.

Managing users and their roles

1. Paramétrage → Utilisateurs & rôles, then « Inviter un utilisateur » (Invite a user).
2. Enter the e-mail address and choose an ERP role from among the eight available, from owner to viewer.
3. Send the invitation — the invitee accepts it by e-mail and joins your space with the scope of the chosen role.

Managing the subscription and quotas

1. Paramétrage → Abonnement.
2. View the month's document counter (Free plan: 50, reset on the 1^st).
3. Click « Passer au Premium » (Upgrade to Premium) to unlock fixed assets, cash-flow forecast, French compliance, accountant space, imports, and the AI Assistant.

Defining posting rules

1. Paramétrage → Règles de comptabilisation, then « Nouvelle règle » (New rule).
2. Define a keyword or a criterion, and the account it should be automatically assigned to.
3. Save — matching future documents will be posted according to this rule.

2.12 Accountant space (Premium)

1. ERP → Expert-comptable, then « Inviter mon cabinet » (Invite my firm).
2. Enter the firm's e-mail address and choose the access level: read-only accounting, or full read access.
3. Send — the accountant receives the invitation by e-mail and then chooses your file from their own space.

ERP → Imports (FEC, CSV, Sage, QuickBooks, Pennylane) and ERP → Migration guide the takeover of an existing accounting history.

2.13 Reports, requêteur, and search

• Generated reports — income statement, balance sheet, VAT…
• Requêteur — ad hoc queries with no SQL: pick an entity, filters, columns, then export.
• Global search — shortcut ⌘K, available from any screen.
• AI Assistant (✨ icon) — answers in natural language about your own data, within the limits of your subscription and your role. Data isolation is enforced server-side: it is never negotiable from the question asked.